The Office of the Registrar seeks to fulfill Erskine’s mission by providing registration, enrollment, and other academic services in order to assist students to complete their course of study in full compliance with stated academic policies so that they can pursue service in the Christian Church in a timely manner.
Official Registration information is announced through Erskine.edu email each term. Student registrations should be submitted through the Student Portal. A link to this portal, and a thorough explanation of the registration process, is located on the ETS homepage under Student Portal Access. Please see the Course Schedules for course meeting locations, dates, and times, and the Academic Calendar for other important deadlines and dates.
An important focus of the program of Erskine Theological Seminary is that each student should have advice and counseling throughout their academic career. The Seminary assigns each student to a faculty advisor (typically the program director) who will assist with the design of a program of study, as well as addressing any problems which may occur. Students are expected to secure the appropriate academic worksheet for their program of study from the degree program pages and to maintain an up-to-date academic worksheet.
A normal master’s level course load (full-time) during the fall and spring semesters is 12 hours per semester; the maximum course load is 15 hours per semester. The normal course load (full-time) in the summer term is 6 hours; the maximum academic load for the summer term is 9 hours.
A normal ThM level course load (full-time) during the fall and spring semesters is 6 hours; the maximum course load is 6 hours per semester. ThM students are not required to take summer courses, but if they do, the maximum course load for this term is 3 hours.
A normal DMin level course load (full-time) during the fall, spring, and summer semesters is 6 hours per semester. The normal course load (full-time) in the summer term is 6 hours; the maximum academic load for the summer term is 6 hours.
Overloads may be granted by the Dean of the Seminary in exceptional cases. All courses (in-class, directed studies, independent studies, cross-registrations, and Erskine Online courses) count toward the maximum permissible load in a given semester or term.
Changes in Course Schedule: Students may register for additional courses or make changes to their registration through the Student Portal during the open registration period. After the Portal closes and through the first week of class, students should submit a completed hard-copy Drop/Add Form to the Registrar’s Office. After the first week of class, an Official Course Withdrawal Form must be submitted to remove a class from a schedule. All-day courses may not be added to one’s registration once the class has met.
Erskine Theological Seminary has a cooperative agreement for cross registration with institutions in two different groups, the Atlanta Theological Association (ATA, including Candler School of Theology, Columbia Theological Seminary, Interdenominational Theological Center, Lutheran Theological Southern Seminary, and McAfee School of Theology, as well as Erskine); and the Carolina Theological Consortium (CTC, including Columbia International University, Gordon-Conwell Theological Seminary-Charlotte, and Reformed Theological Seminary-Charlotte, as well as Erskine). Students may cross-register and pay Erskine tuition rates for these courses. In addition, students will have access to library resources at the other institutions. Advanced approval by the Dean or Registrar of the Seminary is required for cross-registration courses.
Students may, in compliance with the Family Educational Rights and Privacy Act (FERPA), review their own educational records upon request. Such records are not available to unauthorized persons without the student’s written approval. Students are urged to check the accuracy of their grade records which are located in the Registrar’s Office and are available via the Student Portal.
Students wishing to receive transfer credit for courses taken from other institutions must present official transcripts for evaluation. Courses may be considered for transfer credit only if they come from appropriately accredited institutions and are directly relevant to students’ course of study. Transfer credits can only be accepted for up to two-thirds of the credits required for any degree program at Erskine Theological Seminary. In other words, at least one-third of the credit hours required for a degree must be earned at Erskine. Only courses with grades of C (2.0 on a 4.0 scale) or higher may be considered for transfer credit.
Applicants may request an initial, unofficial evaluation of the transcript during the admission process, but the final, official evaluation of the transcript will not be completed until students have been admitted and enrolled; in some cases, final evaluation will be completed only after completion of the student’s first semester or term of study at Erskine.
Furthermore, courses considered for transfer credit must be of a comparable level (e.g., undergraduate courses may not be transferred into master’s programs; and only courses designed specifically for advanced students may be applied to ThM and DMin degrees.) No transfer credit will be given for prior experiential or portfolio-based learning, or for denominational training programs for which no academic credit was earned.
Additionally, in consultation with their program advisors, students may transfer courses from BibleMesh or Reasons to Believe, but only courses that are not offered by Erskine and are necessary for degree completion can be transferred. Contact the Dean’s office for details and approvals.
Requesting a Transcript
The Family Educational Rights and Privacy Act (FERPA) requires that all transcript requests be made by the person to whom the record belongs. An Official Transcript may be obtained by submitting a request to the Seminary Registrar. Requests may be mailed, faxed, or scanned and attached to an email. E-mail requests without the completed form attached will not be honored. Please allow 7 working days to process transcripts. Unofficial copies may be printed from the Student Portal. No transcript will be sent if the student has an outstanding financial obligation to the Seminary. Official transcripts are obtained from the Office of the Registrar, Erskine Theological Seminary, P.O. Box 338, Due West, South Carolina 29639.
Degree Conferral Dates
Erskine Theological Seminary is authorized by the Board of Trustees to confer degrees in January, May, and September of each year. Students’ transcripts will not show that the degree has been conferred until after the official conferral date, even if all requirements have been completed earlier.
Applying for Graduation
In order to receive their degree, students must submit a completed and signed Graduation Application to the Registrar’s office and pay the appropriate fees. (The form is available on the Seminary website.) Applications are due by September 15 for January conferrals and by November 1 for May and September conferrals. Students must have completed their senior audit with their advisors before submitting their application for graduation. Students must clear all business office, Seminary, and library accounts two weeks prior to the conferral date. Students who fail to meet requirements by the conferral date must reapply for graduation and pay an additional fee.
The graduation fee covers the cost of the diploma, the cap and gown, and other expenses related to graduation. If a student applies for graduation after the graduation application deadline, the fee increases. An additional fee is charged to those students not attending the graduation services who request that their diploma be mailed. If a student applies for graduation but does not meet the requirements for the specified conferral date, he/she must reapply for graduation, and an additional fee will be charged.
Erskine College and Theological Seminary holds a single commencement service in May of each year to honor students whose degrees are being conferred at that time or have been conferred the previous September or January. All students are encouraged to participate in the service.
Master level students (MDiv, MAPM, MATS, and MACC) who expect to receive their degrees in September and wish to participate in the preceding May commencement service must have no more than six credit hours remaining at the end of the spring semester and are able to complete the remaining work by August 31.
ThM and DMin students may participate in May’s commencement service only if final, corrected copies of their theses or dissertations have been submitted by April 15. ThM and DMin students whose degrees are conferred in September or January may participate in the following May’s commencement service.