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Office of the Registrar

The Office of the Registrar seeks to fulfill Erskine’s mission by providing registration, enrollment, and other academic services in order to assist students to complete their course of study in full compliance with stated academic policies so that they can pursue service in the Christian Church in a timely manner.

Registration Information

Official Registration information is announced through Erskine.edu email each term. Student registrations should be submitted through the Student Portal. A link to this portal, and a thorough explanation of the registration process, is located on the ETS homepage under Student Portal Access. Please see the Course Schedules for course meeting locations, dates, and times, and the Academic Calendar for other important deadlines and dates.

Academic Counseling:

An important focus of the program of Erskine Theological Seminary is that each student should have advice and counseling throughout their academic career. The seminary assigns each student to a faculty advisor (typically the program director) who will assist with the design of a program of study, as well as addressing any problems which may occur. Students are expected to secure the appropriate academic worksheet for their program of study from the degree program pages and to maintain an up-to-date academic worksheet.

Academic Load:

A normal master’s level course load (full-time) during the fall and spring semesters is 12 hours per semester; the maximum course load is 15 hours per semester. The normal course load in the January term is three hours; the maximum load is six hours, although students are discouraged from taking six hours. The normal course load (full-time) in the summer term is six hours; the maximum academic load for the summer term is nine hours.
A normal Th.M. level course load (full-time) during the fall and spring semesters is 6 hours; the maximum course load is 6 hours per semester. Th.M. students are not required to take January or summer courses, but if they do, the maximum course load for these terms is three hours.

A normal D.Min. level course load (full-time) during the fall, spring, and summer semesters is 6 hours per semester. D.Min. students are not required to take January courses, but if they do, the maximum, full-time course load is three hours, except for those affiliated with the military chaplaincy MEDCOM program. The normal course load (full-time) in the summer term is 6 hours; the maximum academic load for the summer term is six hours.

Overloads may be granted by the Dean of the Seminary in exceptional cases. All courses (in-class, directed studies, independent studies, cross-registrations, and EVC courses) count toward the maximum permissible load in a given semester or term.
Changes in Course Schedule: Students may register for additional courses or make changes to their registration through the Student Portal during the open registration period. After the Portal closes and through the first week of class, students should submit a completed hard-copy Drop/Add Form to the Registrar’s Office. After the first week of class, an Official Course Withdrawal Form must be submitted to remove a class from a schedule. All-day courses may not be added to one’s registration once the class has met.

Cross-Registration:

Erskine Theological Seminary has a cooperative agreement for cross registration with institutions in two different groups, the Atlanta Theological Association (ATA, including Candler School of Theology, Columbia Theological Seminary, Interdenominational Theological Center, Lutheran Theological Southern Seminary, and McAfee School of Theology, as well as Erskine); and the Carolina Theological Consortium (CTC, including Columbia International University, Gordon-Conwell Theological Seminary-Charlotte, and Reformed Theological Seminary-Charlotte, as well as Erskine). Students may cross-register and pay Erskine tuition rates for these courses. In addition, students will have access to library resources at the other institutions. Advanced approval by the Dean or Registrar of the Seminary is required for cross-registration courses.

Academic Records

Students may, in compliance with the Family Educational Rights and Privacy Act (FERPA), review their own educational records upon request. Such records are not available to unauthorized persons without the student’s written approval. Students are urged to check the accuracy of their grade records which are located in the Registrar’s Office and are available via the Student Portal.

Transfer Credit

For Master’s-level Students: A student transferring from another theological school to Erskine Theological Seminary must present an official transcript to be reviewed by the Dean. Only courses in which you earned a minimum grade of “C” (2.0 on a scale of 4.0) will be considered for transfer credit. Of these courses, only those which contribute to your degree program, are relevant to the prescribed curriculum, and were taken ten or fewer years ago, will be considered for transfer credit.

For Th.M. Students: The Seminary will accept up to one-half of the program requirements in transfer credit for prior work done in an accredited Th.M., D.Min., or Ph.D. program. Only courses which directly relate to your Th.M. program and in which you earned a grade of “B” (3.0 on a scale of 4.0) or better will be considered. No transfer credit may replace the three required Area Seminars of Erskine’s Th.M. program.

For D.Min. Students: The Seminary will accept up to one-half of the program requirements in transfer credit (that is, 18 hours total) for prior work done in an accredited Th.M., D.Min., or Ph.D. program. Only courses that contribute to your D.Min. program and in which you earned a grade of “B” (3.0 on a scale of 4.0) or better will be considered. Exceptions may be requested by writing to the Post-Graduate Committee. Working with the Registrar, the Director of Post-Graduate Studies will identify the areas (norms, functions, contexts, or supervised clinical experience) to which such transfer credit applies. You are also limited to a maximum of six hours of cross-registration work in the D.Min. program. If you are a graduate of an approved professional military school, you may receive transfer credit for up to one-half of the D.Min. program requirements.

Requesting a Transcript

The Family Educational Rights and Privacy Act (FERPA) requires that all transcript requests be made by the person to whom the record belongs. An Official Transcript may be obtained by submitting a request to the Seminary Registrar. Requests may be mailed, faxed, or scanned and attached to an email. E-mail requests without the completed form attached will not be honored. Please allow (7) working days to process transcripts. Unofficial copies may be printed from the Student Portal. No transcript will be sent if the student has an outstanding financial obligation to the seminary. Official transcripts are obtained from the Office of the Registrar, Erskine Theological Seminary, P.O. Box 338, Due West, South Carolina 29639.

Graduation

Conferral Dates: Erskine Theological Seminary conducts an annual commencement in May of each year, but is authorized by the Board of Trustees to award degrees in the summer and winter terms to students who meet graduation requirements. Outstanding balances must be satisfied in the Business Office, Library, Bookstore, etc., and portfolio requirements must be completed prior to conferral.

Commencement Services: A commencement service is held in May of each year. All students are encouraged to participate in the service. If a student chooses not to participate in the commencement service, a fee will be assessed for mailing the diploma. In order to be eligible to participate in the May ceremony with a September conferral of the degree, a student must, at the end of the spring semester, have no more than 2 courses outstanding, and must have all requirements for those courses completed by August 31.

Graduation: Seniors must apply for graduation by submitting a completed Official Graduation Application to the Registrar’s Office. Students should request an audit with their advisor prior to submitting the application to the Registrar’s Office. The deadline for completing the application for a January conferral is September 15, and December 1 is the deadline for a May or September conferral. Graduation application and late application fees are charged to the student’s account. In the event the student does not graduate at the time indicated on the application, the student must re-apply for graduation and pay the re-application fee.

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